Posts Tagged ‘calendar’

Notion: The four-in-one workspace for enhancing productivity

Commonly known as “internal wiki”, Notion is a one-stop workplace where individuals as well as teams can work on their projects, plans and ideas. The Notion workspace is a place where users can visualize, create, write, and cooperate with one another to come up with exciting ideas and concepts. Operating from Mission district in San Francisco, the Notion online tool is all you require to get all your work done under one roof. Once you have associated with Notion, the workspace opens up for you a personal Wikipedia with endless information, a calendar, and a complete task list of all your work including both completed items as well as incomplete ones. Notion functions on all operating platforms like Android, iOS, Mac, Windows, and the Web.

Notion

Notion: An all-in-one space to enhance workplace performance

Notion brings together four tools under one roof. These include Notes and Docs, Knowledge Base, Tasks and Projects, and Spreadsheets and Databases. Notes & Docs can easily replace Google Docs with more than 30 media types to choose from. Next, the Knowledge base can convert all your knowledge into readily visible answers. Under Tasks & Projects, tools like Kanban board, calendar and list views help to relegate and effectively complete all the tasks at hand. Last but not the least, we come to Spreadsheets and Databases tool which takes note of your distinctive work and keeps proper track of all the work done. Notion provides the building blocks and you can create your own layouts and tool kit to get work done.

Notion online tool is a big boost for teams as they can easily share, discuss, and dissect different tasks and projects. As all the tools are present under one roof, exchanging and analyzing ideas/works saves up on a lot of time, money and effort.

Some of the main features of Notion are explained in detail below:

  • The Notion online tool is free and easily available across devices like web, mobile and desktop.
  • Notion functions on the concept of blocks and it can be any format like text, image, check-list, bullet points and code. Whatever is written can be converted into a stand-alone page or an entire database.
  • Notion helps individuals improve their personal productivity by a large extent by writing better content and staying more organized.
  • The online tool syncs all of the users devices and collaborators in real-time to enhance productivity.
  • Notion has a unique editor, which rearranges all your thoughts and daily plans in a simplified manner so that you can go about your work in easily.
  • Notion has many keyboard short-cuts that help access all the features at one go.
  • The online tool has an effective, powerful editing interface and a highly recommended UX.

Notion - screenshot 1

How It Works

After getting a basic understanding of all of Notion’s features, let us now take a look at how the online tool functions:

  1. To begin using it, clients first need to set up an account using their e-mail id.
  2. In the beginning, Notion will require certain basic information about the users.
  3. When one logs in, Notion also runs an introduction program for new users.
  4. After logging in, a new user can take a tour of the Notion Pages to understand what the online tool can do for you.
  5. Notion works with the help of “blocks”. A block is any item that the user wants to include on their page. It can be a to-do list, an image, a code block or an embedded file. When users begin operating, they create a single page and it can become their first block.
  6. Users can operate the blocks as and how they want. Notion’s free offer allows for the usage of 1,000 blocks. If the home page becomes too crowded, users can also delete existing blocks for more space.
  7. After settling in, users can embed media like videos, photos, files, code, and audio among others. This will prove beneficial for the user as they go about exploring the online tool.
  8. The biggest advantage of using Notion is that the user can customize it as per their requirement.

Notion - screenshot 2

Pros and Cons

Let us now take a look at some of the pros and cons of using Notion.

Pros

  • Perfect balance: The biggest advantage of using Notion is that it has a perfect balance of all tools. All the four tools are given equal importance for the convenience of users.
  • User friendly: An advantage of Notion is that it is highly user friendly. A new user can easily navigate the online tool with all the instructions given when they first log in. The support staff also offers ample help.
  • All-in-one: Another pro is that everything is under one roof so the user does not have to open multiple tabs while working.

Cons

  • Lacks proper organization: While many negatives have not been mentioned about the tool, some users have pointed how there is no method to organize unplanned tidbits and items.
  • No assorted email facility: Users have also raised objections about the lack of manifold email support, which can differentiate between work and personal email ids.
  • Share, discuss, and dissect tasks and projects with @NotionHQ notion.com/ via @supermonitoring

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Verdict

Clients worldwide have given a thumbs-up to Notion as it combines together all the apps which they need at one place. As it can be operated across multiple forums, anyone anywhere can make use of this online tool. The attraction of doing everything from one spot is certainly going to bring in more users in the long run. From our end too, the tool gets a thumbs-up!

Aha – Project Management Roadmaps for Effective Business Solutions

Launched in 2013, today Aha is one of the fastest developing product roadmap and marketing planning applications in the world. The company offers exhaustive road mapping facilities alongside project organization, which clients can utilize to the maximum. Once the association is made, Aha works with companies on projects right from their conceptualization to a successful launch. At present, the company works with more than 25,000 people all over the world. The Aha software helps clients come up with feasible business roadmaps for their respective companies. The software is extremely user-friendly and is designed to help users navigate information so that they can accomplish their business targets in the most productive way possible.

Aha!

Aha – Helping clients achieve targets with effective roadmap software

The basic principle, which Aha functions on, is very simple. It works with companies, especially their project heads, to decide upon different business targets on the basis of extensive study and analysis. The road maps designed by Aha go a long way in ensuring that all the desired business goals of the respective clients are achieved. A big advantage of working with Aha is that it gives equal importance to employees, as well other stakeholders, to present their ideas through the company’s idea portal. The advantage of designing such an idea portal is that project managers get access to many ideas and these can be put to good use while designing roadmaps for prospective clients.

Now let us take a closer look at some of the main features of the Aha online tool:

  • When users decide to work with Aha, they can either start from nothing or work with the given 6 templates. These templates are designed in such a manner that they can be shared across products.
  • Aha has release tools which help users working in close connection with cross-functional teams bring out products, keep track of dates and events, and immediately know if there are any changes.
  • Other important features include making a release template, estimating work, different charts and sharing a ship release.
  • Once you come to the product roadmap software, you come across tools, which support crowd sourcing ideas, working with a dashboard, and collaborating with end users.
  • Clients can also add tags, attachments, custom fields, comments, and reviewers who need to work on them. Working with reviewers gives them ideas to grade their performance and on a later stage, make it a feature.
  • For first-timers, Aha has a starter roadmap, which can be used to move around goals, releases and features. All of the items can be customized and shared through different mediums like images, PDF, or a secured web page.
  • With the help of Aha, users can create multiple roadmaps like portfolio, strategy, releases, as well as, features. The roadmaps can also be customized as per their choice.
  • The analytics section of Aha helps clients develop charts to prioritize tasks, oversee the present status of ideas, and observe the number of features shipped over a certain period of time.
  • While using the Notebooks section, users can share any screen. It can also be sent to non-Aha users and can be branded as well.

Aha! - screenshot 1

How It Works

Let us now take a look at how the Aha online tool functions:

  1. When you login to the Aha page, go to the strategy section where you will have to select a business model. This will be the framework for the work ahead. It is from this framework that the user decides his value proposition, future market plans, and so on.
  2. Next, you will have to define your vision, which sets the tone for the further strategy. This will help decide your team and bring clarity to your work.
  3. With the vision in place, the online tool will work on your strengths, weaknesses, customer challenges, competitors and personas.
  4. The next step is to find out where the client is positioned. The positioning of the product is very important as it will inform potential users about the benefits of using the said product.
  5. In Aha tool, users can create a picture of the customer by using custom personas. You can add all the description about the customers and link the personas to actual features. This will help you get to know the client better.
  6. Keeping an eye on your competition just became all the more easier with Aha! The tool helps users create complete profiles of key competitors and shares the data with your team. With Aha you can compare important parameters like revenue, customers, growth rate, and so on.
  7. After the vision is in place, Aha will help clients decide on their specific goals and the KPIs they have in mind. After the goals are set, the tool also keeps a track of the progress made against these goals.

Aha! - screenshot 2

Pros and Cons

Pros

  • Excellent Customer Support: A big advantage of using Aha is that it offers high-quality customer support for its clients. There are many platforms where the user is excellently guided by the support staff on how to go about using the tool to the best of its capacity.
  • Highly functional: The Aha online tool is highly functional in all areas of project management. It has on offer, time management and scheduling tools all in one place. The tool also offers various types of data analysis features, which make graphs, charts and detailed reports.

Cons

  • Takes time to understand: A disadvantage about Aha online tool is that users take some time to get used to the functioning of the tool.
  • High pricing: The high prices of Aha for marketing and products may pose a problem for potential users.
  • Change the game with brilliant product roadmaps & marketing planning: @aha_io aha.io/ via @supermonitoring

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Verdict

It’s an overall positive verdict for Aha. The project management roadmaps designed by the tool go a long way in helping small and medium-sized enterprises create product, technology, manufacturing, marketing, and consulting roadmaps.

Effective social media management with Kontentino

Creating, planning and promoting content via social networks are not as easy as they seem, especially if you manage a few profiles and have to do everything by yourself. This is when social media marketers often start depending on external tools. Although there are many solutions to choose from, the majority has pretty much the same features. When searching for the right tool for your needs, it’s worth to select the one that stands out and offers something more. Just like Kontentino does.

Kontentino

The more content you create, the more difficult it gets to have it all organized – especially on various profiles. Kontentino aims to change that, making social media management easier. Thanks to an intuitive calendar, you can keep all important details, posts and inspirations in one place. You can also use this tool to send posts for approval to your clients, and once you get their feedback – set up a schedule, or even boost them in advance. These are not the only features, though.

Kontentino – effective social media management, even with multiple profiles

Kontentino was initially created as an internal tool in an advertising agency, just to serve marketers better. It has been growing ever since, simplifying social media management for many other companies around the world. It’s not just a simple calendar to schedule your posts on Facebook, Twitter, LinkedIn or Instagram. Kontentino lets you manage your content, as well as your tasks.

Some of the main features of Kontentino are:

  • Managing content across all social media platforms in one place,
  • Keeping an eye on task progression and information flow among team members,
  • Exporting posts directly to Facebook (which allows you to set boosting for all your scheduled post in advance),
  • Additional calendar for inspirations and ideas, which can be shared with your team,
  • Client-friendly approvals without the need to log in,
  • A handy checklist with all guidelines and rules you set in your content strategy – available once you start creating a new post,
  • Simple photo enhancements, such as adding logo, special elements or branded frames,
  • A drag’n’drop feature to reschedule or duplicate posts,
  • Useful insights and reporting to let you check how well your content is performing.

Kontentino - screenshot

How it works

  1. Once you set up an account and log in, you can see a dashboard with three different columns: ongoing projects, posts scheduled for the specific day, and tasks assigned to all team members.
  2. In the “Calendar” section you can create and edit posts, send them for approval to your clients, schedule them whenever you want to, and have an overview of all your planned content for a given social media channel.
  3. “Inspirations” allows you to store post ideas in one place, so that your team can easily get inspired and share their thoughts within the calendar.
  4. “Albums” is where you keep all visuals to use them later in your posts.
  5. 5. The last section, “Insights & Reporting”, is full of important indicators of how well your posts are performing.

Kontentino – Pros & Cons

Pros

  • Effective social media management across different platforms – all in one place,
  • Including your clients in the whole process – they can comment or approve posts in Kontentino’s calendar with just one click,
  • The ability to set boosting for all scheduled post in advance.

Cons

  • Exporting content to Facebook is extremely useful when planning paid campaigns, but once your posts are scheduled – you can’t make any changes in the tool, as they won’t apply (you have to go directly to your social media account),
  • It’s not always intuitive – but is still improving.
  • An intuitive calendar, you can keep your all social media posts, inspirations and importand details in one place: @kontentino kontentino.com/ via @supermonitoring

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Verdict

Kontentino is a convenient social media management tool, which any marketer can take advantage of. Although it has a few flaws, it offers many useful features that you won’t find anywhere else. It’s definitely worth turning a blind eye to some shortcomings, as long as you want to increase your efficiency when managing multiple social media profiles.

On-the-spot easy appointments with Appoint.ly

In today’s busy world, it is very difficult to schedule/fix appointments as people are always on the move. Setting up a meeting may take ages as the person you want to meet may have little spare time. This is where the role of tools like Appoint.ly becomes important. Appoint.ly is a schedule management tool which helps people fix appointments at their own convenience. One can easily avoid the hassle of fixing and cancelling appointments many times over with this application. Appoint.ly is a must-have tool for individuals and companies dealing with dozens of appointments and allotting proper time for them all.

Appoint.ly

Scheduling an appointment is no joke. Both parties involved should be available at the given date and time and getting that right is always difficult. But, fret no more as Appoint.ly will do all the work for you. Once you have registered with Appoint.ly, it will consult the people you plan to meet and schedule appointments as per the availability of both parties. Thus, an association with Appoint.ly is a good idea as it reduces one’s workload to a large extent.

Appoint.ly – Change the way you book appointments

At Appoint.ly, all it takes is a click to fix appointments, which otherwise would have taken lot of time and effort. Taking a look at how the software works we see that it first incorporates with the top online calendar applications. Then your potential clients can get to view the days when you are available. Accordingly, the appointments are booked without any clash/confusion regarding the dates. Appoint.ly not only helps with setting up appointments, it also assists with assessing team performances and progress. One can make use of this software to get important figures as well as get to know pages with the highest conversion rates.

Some of the main features of Appoint.ly are as follows:

  • Appoint.ly automatically integrates with all the major calendars once you have fixed an appointment. The date will immediately be added to your Google, Office and ICal calendars.
  • The software offers prompt e-mail notifications to you as well as your clients. Custom e-mail reminders are also sent as per request.
  • Appoint.ly helps with time zone management so that your appointments from across countries do not clash with one another.
  • One can physically set their availability and decide when to schedule various appointments.
  • With the help of Appoint.ly, people can create their own personalized links, which can be circulated among customers.
  • Appoint.ly assists one in fixing appointments as per their requirements.
  • It also offers complete analytics for the entire team, which can be used for various purposes.
  • The software does not schedule back-to-back appointments. It offers enough time gap between meetings to give one some free time.
  • Appoint.ly offers adjustable time slots for both the parties involved. With the presence of adjustable time slots, people can set up appointments as per their convenience.

Appoint.ly screenshot

How it Works

Appoint.ly works in a very simple manner.

  1. First, one needs to open an account with Appoint.ly, which is absolutely free.
  2. Then when you open the page, you will find the different types of appointments, which are on offer. You need to set up your available time and date on the software.
  3. That will be conveyed to the prospective client and they will pick up a predefined slot. In this manner, the time and date for the event is set and invitations are sent to both parties.
  4. Once the appointment has been set, you can call on the client at the scheduled time.

All of this is done in such a simple manner that no extra time or effort is required.

Pros

  1. Makes Your Schedule Known: A major benefit of the Appoint.ly software is that it makes your schedule known to all your clients and vice-versa. This goes a long way in fixing appointments without much confusion.
  2. No Worry About Time Zones: As Appoint.ly works with clients across the world, there are bound to be doubts about time management. But, with the help of this software, one can easily fix appointments with clients across the world.
  3. Never Miss an Appointment: The biggest benefit of using Appoint.ly is that you and your client will never miss any scheduled appointment. The e-mail notifications from Appoint.ly will always ensure that you never miss any meeting with your clients.
  4. No ads: Another positive aspect about using the Appoint.ly software is that it is there are absolutely no ads. So while one is using the software, you or your clients will not be disturbed by any unnecessary advertisements.

Cons

  1. Appointment for Only Two: The biggest drawback of using Appoint.ly is that it can set up appointment only between two people. One person cannot fix appointment with three or more people.
  • Book appointments without worrying about Time-Zones with @Appoint_ly appoint.ly/ via @supermonitoring

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Verdict

Appoint.ly is a winning software as it helps people sort out one of the most common problems of fixing appointments. It conveniently arranges appointments as per the availability of the parties involved. Add to this adjustable time-slots, e-mail notifications about meetings and personalized intro messages, and you’ll agree that Appoint.ly is a tool to treasure forever.

My Web Toolkit: Neil Patel

We started this series interviewing a successful Developer, now it’s time for one of the top 10 online marketers and his toolbox.

Neil Patel is Wall Street Journal’s top influencer on the web, also praised by Forbes, Entrepreneur Magazine, United Nations and President Obama himself.

Neil consults the largest enterprises, including Amazon, eBay, GM, HP, Microsoft and NBC, helping them maximize their revenue. But he’s best known from creating the three brands you surely heard of: Crazy Egg, KISSmetrics and Hello Bar.

Neil blogs at Quicksprout and speaks at 25 conferences a year. He lives in Seattle.

NeilPatel

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Neil’s Top Web Apps

Neil Patel uses and recommends the following web tools:

  • googleanalytics Google Analytics“I use this tool to analyze how my websites are doing. It gives me a rough overview if there is growth.”
  • kissmetrics KISSmetrics“This tool helps me track my life time value and if things are getting better or worse.”
  • rescuetime RescueTime“I optimize my productivity through this free tool. It tells me how to save time.”
  • yesware Yesware“This free service tells me if people are opening up my emails. This is useful for sales.”
  • hellobar Hello Bar“It’s a great free tool to help you convert more visitors into customers.”
  • gmail Gmail“My inbox controls me. I run everything through it and Gmail is what I use.”
  • wordpress WordPress“I love blogging and WordPress by far is my favorite platform. Blogging is also how we generate most of our traffic.”
  • googlecalendar Google Calendar“My life is hectic and this app lets me easily organize my day.”
  • unrollme Unroll.Me“This is a great app that lets me remove junk from my inbox.”
  • .@neilpatel Top Web Apps: @GoogleAnalytics, @KISSmetrics, @RescueTime, @Yesware, @theHelloBar, @Gmail, @WordPress, @GoogleCalendar

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Web Apps Neil is involved in

“KISSmetrics and Hellobar. I am the co-founder of both of them.”

How does Neil find his apps?

“Word of mouth. When friends tell me about a app that’s great, I usually try them out.”

That’s all, but another “My Web Toolkit” interview is coming soon!

My Web Toolkit: Brad Frost

With this post we’re starting a new series – short interviews with popular Web Designers, Web Developers and e-Marketers. We ask them to share their Top Web Applications they use in their every day work.

Brad Frost is a web designer, speaker, writer, and consultant (also a musician!). He worked for large brands like TechCrunch, MasterCard, Verizon, Nike and many more.
From his headquarters in Pittsburgh, PA he’s tweeting and blogging, mostly about the web.
He’s also a frequent speaker at many events, including TEDx.

BradFrost

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Here are some tools and resources for Web Designers Brad helped to create: This Is Responsive, Styleguides.io, Mobile Web Best Practices.

Brad’s Top Web Apps

Here are the web tools Brad Frost uses on a daily basis:

  • google Google Apps“for Gmail, calendar, and documents”
  • workflowy Workflowy“I’ve tried just about every to-do app, and Workflowy is the only one simple enough for me to manage and maintain”
  • harvest Harvest“to track my time, send my invoices, and keep track of expenses”
  • rdio Rdio“to listen to music while I’m working”
  • github Github“to host my code and communicate with the community”
  • dploy Dploy.io“to deploy my code”
  • basecamp Basecamp“to manage client communications”
  • mailchimp MailChimp“to send email campaigns” read our review
  • fitbit Fitbit“to keep track of my health, eating, exercise”
  • .@brad_frost Top Web Apps: @Google Apps, @WorkFlowy, @harvest, @Rdio, @github, @dployio, Basecamp by @37signals, @MailChimp and @fitbit

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Web Apps Brad is involved in

“I help with the direction of a tool called Pattern Lab, which helps web designers/developers create interface design systems.”

How does Brad find his apps?

“I follow a few accounts like Lifehacker, The Next Web, and The Verge that post about new services.”

  • .@brad_frost: “I follow a few accounts like @lifehacker, @thenextweb, and the @verge that post about new services.” via @supermonitoring

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Stay tuned for the next “My Web Toolkit” post!

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